# General Volunteer Program Regulations

Volunteer Terms, Conditions, and Code of Conduct

## Introduction

The Kingdom of Peace and Justice Center’s mission is to promote peace, justice, leadership, education, humanitarian aid, social responsibility, and cooperation among communities and nations.

The following Regulations establish the legal, ethical, and institutional framework that governs the participation of volunteers, defining their rights, obligations, and principles of conduct, in order to ensure that all volunteer activities are carried out in accordance with the values of the Center and applicable law.

## 1. Purpose of the Volunteering

The volunteer participates freely and voluntarily in the events of the Center for the purpose of contributing to the fulfillment of its institutional mission in the areas of education, community development, humanitarian assistance, leadership, public diplomacy, promotion of peace and justice, and service to society.

All activities shall be carried out with a spirit of service, responsibility, integrity, respect, cooperation, and commitment to the common good.

## 2. Nature of Volunteering

The volunteer’s participation is exclusively voluntary in nature and does not constitute, under any circumstances, an employment, contractual, corporate, representative, agency, or subordinate relationship with the Center.

Participation in the events does not generate any right to salary, employment benefits, social security, compensation, or any other economic remuneration, except with the express written authorization of the Center regarding reimbursement of expenses.

## 3. Requirements to Become a Volunteer

The volunteer declares that:

- The information provided is truthful, complete, and up to date.
- They are physically and mentally fit to participate in the activities.
- There is no legal incapacity or restriction to their participation.
- They will comply with the policies, regulations, and procedures established by the Center.

## 4. Insurance Coverage

Unless expressly communicated in writing by the Center, each volunteer shall be responsible for having the medical, accident, and other insurance coverage they deem necessary for their participation.

The purchase of any insurance by the Center does not replace the personal responsibility of the volunteer.

## 5. Medical Liability

The volunteer states that their state of health allows them to participate in the events and agrees to promptly report any medical condition that may affect their safety or that of third parties.

## 6. Compliance with Rules

The volunteer agrees to comply with the instructions given by Center representatives, respect safety rules, and to always act with responsibility, professionalism, and respect toward all persons.

## 7. Confidentiality

All information to which the volunteer has access during their participation shall be considered confidential.

The volunteer agrees not to disclose institutional, financial, strategic, personal, or any other reserved information, even after their collaboration with the Center has ended.

## 8. Protection of Personal Data

The volunteer authorizes the Center to collect, store, and process their personal data exclusively for purposes related to:

- the administration of the volunteer program;
- institutional communication;
- the organization of events;
- compliance with legal obligations;
- the safety of participants.

## 9. Image Use

The volunteer authorizes the Center to use photographs, audio recordings, videos, and images obtained during the events for institutional, educational, informational, promotional, and fundraising purposes, unless they expressly state otherwise in writing.

## 10. Intellectual Property

Any document, photograph, video, audiovisual material, presentation, publication, content, or work developed by the volunteer within the institutional events will be the exclusive property of the Center, unless otherwise agreed in writing.

## 11. Property Use and Care

The volunteer will use the Center’s property, equipment, and materials responsibly, agreeing to maintain them in good condition and return them when required or at the end of their participation.

## 12. Termination of Volunteer Participation

The Center may suspend or terminate the participation of any volunteer when there is noncompliance with these Regulations, conduct that is incompatible with institutional values, risks to the organization, or any other justified reason.

The volunteer may withdraw freely by providing reasonable advance notice.

## 13. Limitation of Liability

The volunteer acknowledges that they participate freely in the Center’s activities and accept the normal risks inherent to them.

To the extent permitted by applicable law, the Center, its directors, employees, representatives, collaborators, and other volunteers will not be liable for damages arising from the volunteer’s participation, except in cases of willful misconduct or gross negligence.

## 14. Assumption of Risk Statement

The volunteer declares that they are aware that certain events may involve risks arising from travel, community work, humanitarian assistance, public events, institutional visits, or other events of the program.

The volunteer accepts participation under their own responsibility and voluntarily assumes such risks, except when there is willful misconduct or gross negligence attributable to the Center.

## 15. Institutional Conduct

The volunteer agrees to maintain conduct consistent with the principles and values of the Center.

The following are prohibited:

- committing acts of physical or verbal violence;
- discriminating against or harassing any person;
- consuming illegal drugs or appearing under the influence;
- carrying weapons without legal and express authorization;
- requesting donations or administering financial resources on behalf of the Center without written authorization;
- using the name of the Center for personal, political, or commercial purposes.

## 16. Safeguarding Minors and Vulnerable Individuals

When events involve minors or individuals in situations of vulnerability, the volunteer shall strictly comply with the protection protocols established by the Center and applicable law.

## 17. Conflict of Interest

The volunteer shall report any personal, professional, economic, or family situation that could create a conflict of interest with the activities of the Center.

## 18. Regulatory Compliance

The volunteer agrees to comply with all applicable legislation related to human rights, protection of personal data, anti-corruption, prevention of money laundering, equality, nondiscrimination, and all other applicable rules.

## 19. Use of the Institutional Name and Image

The Center’s name, logo, trademarks, corporate image, and other distinctive signs may only be used with prior written authorization.

## 20. Social Media and Communications

The volunteer may not issue public statements, interviews, communications, or publications on behalf of the Center without prior authorization.

They also agree to use social media responsibly, avoiding publications that may affect the institutional image.

## 21. Donations

The status of volunteer does not grant any right over the goods, resources, projects, or donations administered by the Center.

Any fundraising campaign must have prior written authorization.

## 22. Force Majeure

The Center may suspend, modify, or cancel any event due to force majeure, security reasons, armed conflicts, health emergencies, natural disasters, or any other circumstance beyond its control, without this generating any liability.

## 23. Applicable Law and Jurisdiction

These Regulations shall be governed by the laws in force in the country where the volunteer events are carried out.

Any dispute shall be submitted to the jurisdiction of the competent courts of that country.

## Volunteer Code of Conduct

Every volunteer commits to:

- Act with honesty, integrity, and transparency.
- Respect the dignity and rights of all people.
- Promote a culture of peace, justice, and solidarity.
- Maintain absolute confidentiality.
- Avoid conflicts of interest.
- Represent the Center with respect and professionalism.
- Comply with applicable law and institutional policies.
- Protect the reputation and values of the Center.
- Always act with a spirit of service.

## Data Protection and Privacy Policy

The Center recognizes the importance of protecting the privacy of its volunteers and agrees to process all personal information in accordance with applicable law.

Personal data shall be used exclusively for:

- Administration of the volunteer program.
- Organization of activities and events.
- Institutional communication.
- Compliance with legal obligations.
- Protection and safety of participants.
- Preparation of statistics and institutional reports.

The Center shall adopt reasonable technical, administrative, and organizational measures to protect personal information against loss, unauthorized access, alteration, disclosure, or improper use.

Volunteers may exercise the rights granted to them by applicable law regarding access, rectification, updating, or deletion of their personal data.